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Office of the Registrar reader

 Item — Item: 26/G/1363
Identifier: 26-G-1363

Scope and Contents

Wood and glass reader used by students to review transcripts. The reader was likely manufactured in the 1950s or 1960s. The last year of use was approximately 1989, after which the Office of Records and Registration transitioned to electronic records.


  • circa 1950-1970

Terms of Access and Use

The Office of the Registrar reader is open to researchers.


Copyright is held by The State University of New York at Buffalo, University Archives. Copyright in other papers in the collection may be held by their authors, or the authors' heirs or assigns. Researchers must obtain the written permission of the holder(s) of copyright and the University Archives before publishing quotations from materials in the collection. Most papers may be copied in accordance with the library's usual procedures unless otherwise specified.

Historical Note

The following was relayed via email by donor and former UB Registrar Susan Eck at the time of donation:

In my tenure at Records and Registration (1981 - 2000, most as Registrar), I oversaw the transition from paper transcript records (from 1918, stored in massive vertical files) to online records that students could access themselves on their own computer. This artifact represents the way such information was shared with students before that. I do believe that it was manufactured in UB's Carpentry Shop which could make or fix anything.

When I started working at UB in 1981, students who couldn't recall the courses they had taken could come to Hayes B and request viewing of their transcript. The student waited at the counter in front of a glass window. A staff member pulled the student's Permanent Record Card from the files. Then she (always a she) placed the card into this custom-made holder behind angled glass. This device was placed behind the window and the student, with young eyes, peered through the glass and then through the angled glass to read his/her transcript. This service was free. The procedure ensured that no unauthorized changes could be made to the official transcript, referred to in-house as the “Permanent Record Card” or PRC.

If the student wanted an unofficial copy, he/she had to pay $2 and usually wait until another day to return and pick it up.


1 Item(s)

Language of Materials



Reader (object) for viewing paper student transcripts.


Collection consists of one object.

Acquisition Information

The Office of the Registrar reader was gifted to University Archives on January 8, 2019 by Susan J. Eck (UB Registrar 1981-2000), accession #19-002.

Accruals and Additions

No further accruals are expected to this collection.

Processing Information

Processed by Amy Vilz, February 2019; finding aid encoded by Amy Vilz, February 2019.


Finding Aid for Office of the Registrar reader
Finding aid prepared by Amy Vilz.
22 February 2019
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Code for undetermined script
Language of description note

Repository Details

Part of the University Archives Repository

420 Capen Hall
Buffalo New York 14260-1674 US
716-645-3714 (Fax)