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University Communications photograph collection

 Collection — Multiple Containers
Identifier: 11-2-1414

Scope and Contents

Collection contains digital images and analog photographic material concerning University at Buffalo buildings, students, faculty, presidents, departments, and campus life as captured by the Division of University Communications, formerly the Office of Public Affairs. Analog material includes prints, negatives, and slides. Digital material includes images, publications, and project files. The materials in this collection correspond to the UB Photo Database and the UB Photo Database Archives, as well as the University Archives Public Affairs Photograph Collection.


  • 1846-2007
  • Majority of material found within 1982-2003

Terms of Access and Use

The University Communications photograph collection, 1846-2007, is open to researchers. Access to digital material provided via the University Archives' Digital Archives online repository. Digital files in Series III. University Communications Project files may only be accessed onsite within the library at this time.


Copyright is held by The State University of New York at Buffalo, University Archives. Copyright in other papers in the collection may be held by their authors, or the authors' heirs or assigns. Researchers must obtain the written permission of the holder(s) of copyright and the University Archives before publishing quotations from materials in the collection. Most papers may be copied in accordance with the library's usual procedures unless otherwise specified.

Historical Note

The Division of University Communications, also known as University Communications and formerly known as the Office of Public Affairs, provides expertise in communications planning, research and strategy, brand management, digital communications, writing, design and multimedia production, news media relations, and issues management. University Communications has captured images of the University's three campuses, along with pictures of campus life and portraits of faculty, staff, and students.


12.43 Linear Feet (25 manuscript boxes, 2 cartons)

19 Gigabytes (Approximately 17,000 files)

Language of Materials



Collection is arranged into three series: Series I. Digital images; Series II. Photographs, negatives, and slides; Series III. University Communications Project files.

Series II. Photographs, negatives, and slides, is further arranged into five sub-series: Sub-Series A. Faculty and staff alphabetical files; Sub-Series B. Alumni and student alphabetical files; Sub-Series C. Guest and visitor alphabetical files; Sub-Series D. Subject files; Sub-Series E. Public Affairs archival files. The analog material in SubSeries D. correspond with the digital images in Series I. Digital images. The material in Sub-Series E. corresponds with the Public Affairs photograph collection, a related collection located in the University Archives.

Immediate Source of Acquisition

Transferred to the University Archives by Nancy Snyder for Doug Levere in July 2014 as accession number #2014-006.

Accruals and Additions

No further additions are expected.

Related Materials

University Archives Public Affairs photograph collection

UB Photo Database Archives

UB Photo Database

Processing Information

Digital material processed by Grace Trimper and Sarah Cogley, 2022-2023. Analog material processed by Jessica Hollister, February 2023. Finding aid encoded by Grace Trimper, Sarah Cogley, and Jessica Hollister, February 2023.

A portion of the analog material in Series II., Sub-Series E., Public Affairs archival files, consists of prints or facsimiles of archival photographic material dated mid-nineteenth century to mid-twentieth century. Much of this material is not original, but was gathered by the Office of Public Affairs, mid-twentieth century. Some of this material will correspond with the Public Affairs Photograph Collection located in the University Archives, and when appropriate, the accompanying Public Affairs identifying numbers are listed in the Scope and Contents notes within this Finding Aid.

A small portion of the analog material in Series II., Sub-Series E., Public Affairs archival files, was identified as duplicates of images from the University Archives Photograph Collection, (e.g., President and Chancellor images; building exteriors; etc.). These prints were not included in the final arrangement of 11-2-1414, and discarded, (approximately .1 linear feet of material).

This collection was processed in accordance with the University Archives processing guidelines/policies.

Digital files created by the Office of University Communications were transferred to the University Archives on various types of storage media including compact discs. Where possible, digital content saved on storage media was migrated from the storage media, normalized to standard preservation and access formats, and transferred to a stable preservation environment following the University Libraries' Digital Preservation guidelines. Some folder titles were altered and file arrangement reorganized to assist researchers in locating and identifying digital content.

Finding aid for the University Communications photograph collection
Under Revision
Grace Trimper, Sarah Cogley, and Jessica Hollister
Description rules
Describing Archives: A Content Standard
Language of description
Script of description

Repository Details

Part of the University Archives Repository

420 Capen Hall
Buffalo New York 14260-1674 US
716-645-3714 (Fax)